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Agenda for 2/28 BHUSD Board Meeting

Below is the agenda for tonight’s BHUSD Board Meeting :

Beverly Hills Unified School District Agenda
Created: February 28, 2012 at 09:08 AM

Regular Board Meeting
February 28, 2012
Tuesday, 07:00 PM
Salter Family Theater
Beverly Hills High School
Beverly Hills, California 90212

CLOSED SESSION will take place at the Administrative Building.

OPEN SESSION will take place in the Salter Family Theatre at Beverly Hills High School.

In compliance with the American with Disabilities Act, if you need special assistance, disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public meetings of the District’s Governing Board, please contact the District Office. Notification 36 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accommodation and accessibility to this meeting. Upon request, the District shall also make this agenda and all other public records associated with this meeting in appropriate alternative formats for persons with a disability.

I. OPEN SESSION-5:30 P.M.
II. PUBLIC COMMENT
III. CLOSED SESSION-5:30 P.M.
a. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Subdivision (a) of Section 54956.9) Case Names: Student #13981; #14521

b. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION (2 cases)

c. CONFERENCE WITH LABOR NEGOTIATORS

Agency Representative: Dawnalyn Murakawa-Leopard
Employee Organizations: BHEA Certificated, BHEA-IA, BHEA-OTBS, CSEA

d. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE

e. PUBLIC EMPLOYEE APPOINTMENT

Title: HS TOSA; Business Services
f. CONFERENCE WITH REAL PROPERTY NEGOTIATOR

Agency Negotiator: Dr. Alex Cherniss
Property: To Be Determined
IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-7:00 PM
V. APPROVAL OF THE AGENDA
VI. REPORT OF CLOSED SESSION ACTION
VII. AGENDA HEARING PERIOD/ADDRESSING THE BOARD
VIII. CONSENT CALENDAR*
a. APPROVAL OF REGULAR BOARD MEETING MINUTES-FEBRUARY 14, 2012 (C)

b. HAWTHORNE OUT-OF-COUNTY ACTIVITY: OAKE NATIONAL CONFERENCE, MARCH 21-24, 2012; PHOENIX, ARIZONA (C)

c. ACCEPTANCE OF DONATIONS TO BEVERLY HILLS HIGH SCHOOL SOFTBALL PROGRAM (C)

Pursuant to Board Policy 3290, the site administrator must review each donation for conformance with board goals and objectives and how they will enhance the programs at the specific schools prior to submitting for board approval. Mr. Paysinger, Beverly Hills School Principal, has notified the Business Office that the monetary donations are appropriate for his BHHS Softball program. Funds will be added to the softball account held in the BHHS Associated Student Body Account.
d. CERTIFICATED PERSONNEL REPORT – A (C)

Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialled for the assignments for which they are being hired, and all positions are already included within the Board’s approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
e. CERTIFICATED PERSONNEL REPORT – B (C)

Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. All individuals are appropriately credentialled for the assignments for which they are being hired, and all positions are already included within the Board’s approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
f. CLASSIFIED PERSONNEL REPORT – A (C)

Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board’s approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
g. CLASSIFIED PERSONNEL REPORT – B (C)

Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board’s approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
h. APPROVAL OF WARRANT REGISTER #13 11/12 (C)

Pursuant to Education Code 42630 et al, the district has issued warrants for salary, benefits, and voluntary deductions as well as payments for goods and services from approved purchase orders and / or contracts. Each warrant has been reviewed for proper documentation and is in accordance with the Education Code, Public Contract Code, and Board Policy.
i. RATIFICATION OF PURCHASE ORDERS #13 11/12 (C)

The purchase orders have been issued for supplies, services, and equipment according to Board Policy, Education Code, and Public Contract code. Each purchase order was reviewed for funding availability as well as quality and price.
j. CASH COLLECTION REPORT #13 FOR 11-12 (C)

The district has received cash during the period of February 8, 2012 through February 22, 2012. A detailed list has been included as part of this agenda item to reflect what cash has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.
k. APPROVAL OF PROFESSIONAL SERVICES AGREEMENTS (4 Agreements) (C)

Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve agreements for the following services: Educational Consultation, BHHS Spring Musical Technical Support, BHHS Drum Line Coaching, and BHHS Color Guard Coaching.
IX. REPORTS
a. BEVERLY HILLS EDUCATION FOUNDATION (BHEF)

-Introduction of 2012 Apple Award Winners
-Check presentation
b. SUPERINTENDENT’S REPORT

X. HUMAN RESOURCES
a. TRAINING OF K-8 PLAYGROUND AIDES (D)

b. 2011-2012 SUNSHINE ITEMS FOR CONTRACT NEGOTIATIONS BETWEEN THE CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION, CHAPTER 328(CSEA) AND THE BEVERLY HILLS UNIFIED SCHOOL DISTRICT (D) (V)

Government Code Section 3547 requires that all initial proposals of an exclusive representative (CSEA) of the public school employers which relate to matters within the scope of respresentation shall be presented at a public meeting of the public school employer and thereafter be a public record. The California School Employees Association, Chapter 328 (CSEA), and the District have agreed to sunshine a number of articles and appendices for 2011-2012 collective bargaining sessions.
c. APPROVAL TO REPLACE PLAYGROUND ASSISTANTS (D) (V)

Three playground assistants at Hawthorne School have resigned or separated from employment. These playground assistant positions are necessary for student safety and supervision.
XI. BUSINESS AND FINANCE
a. RESOLUTION 2011-2012-15 AUTHORIZING THE ISSUANCE AND SALE OF 2012 GENERAL OBLIGATION REFUNDING BONDS IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $50,000,000 FOR THE PURPOSE OF REFUNDING OUTSTANDING GENERAL OBLIGATION BONDS OF THE DISTRICT (D) (V)

Presented to the Board is the resolution authorizing the refinancing the issuance and sale of 2012 General Obligation refunding bonds in the principal amount not to exceed $50,000,000 for the purpose of refunding outstanding 2002 General Obligation bonds.
b. PUBLIC HEARING – BY THE GOVERNING BOARD OF THE BEVERLY HILLS UNIFED SCHOOL DISTRICT INCREASING SCHOOL FACILITIES FEES AS AUTHORIZED BY EDUCATION CODE 17620 (D) (V)

Statute AB2926 (Chapter 887/Statures 1986) authorizes the governing board of any school district to levy a fee, charge, dedication or other form of requirement against any development project for the construction or reconstruction of school facilities. Government Code Section 65995 establishes a maximum amount of fee that may be charged against such development projects and authorizes the set forth in said section to be adjusted for inflation every two years as set forth in the Statewide cost index for Class B construction as determined by the State Allocation Board at its annual January meeting. The State Allocation Board at its January 2012, meeting increased the maximum fees as authorized by Education Code 17620 and Government Code 65995.
c. APPROVAL OF RESOLUTION NO. 2011-2012-016 BY THE BOARD OF EDUCATION OF BEVERLY HILLS UNIFIED SCHOOL DISTRICT TO INCREASE STATUTORY SCHOOL FEES IMPOSED ON NEW RESIDENTAL AND COMMERCIAL/INDUSTRIAL DEVELOPMENT PROJECTS PURSUANT TO EDUCATION CODE SECTION 17620 (D) (V)

Statute AB2926 (Chapter 887/Statures 1986) authorizes the governing board of any school district to levy a fee, charge, dedication or other form of requirement against any development project for the construction or reconstruction of school facilities. Government Code Section 65995 establishes a maximum amount of fee that may be charged against such development projects and authorizes the set forth in said section to be adjusted for inflation every two years as set forth in the Statewide cost index for Class B construction as determined by the State Allocation Board at its annual January meeting. The State Allocation Board at its January 2012, meeting increased the maximum fees as authorized by Education Code 17620 and Government Code 65995.
XII. PLANNING AND FACILITIES
a. Approval – Landscaping, Architectural and Engineering Design Services for the BHHS Graduation Lawn Renovation Project. (D) (V)

The project is for the architectural and engineering design of the landscape and irrigation renovation for the Beverly Hills High School Graduation Lawn. There were extensive geotechnical work done on campus, the lawn area was damaged and requires repair prior to a June 2012 graduation. The limit of the project scope is bounded in the “Graduation Lawn Area” to include renovation of the landscape, flatwork, and complete replacement of the existing irrigation system.
The design and engineering services is a fixed fee amount of $25,320.00 and $2,000 of reimbursables.
b. Approval – Change Order #1 and Filing of Notice of Completion for Pyxis Water Systems for the Completion of the Hawthorne School Sewer Ejector Repair Project. (D) (V)

The Board approved Bid #11-12-002 for Hawthorne School Sewer Ejector Repair Project on November 22, 2011. After completion of the project there is an amount of $3,053.56 of unused allowance previously approved that will be credited back to the district as Change Order #1 and is being forwarded for board approval. The original cost of the awarded contract was $31,850.00 and the final cost is $21,786.44. The Notice of Completion is also being forwarded concurrent with Change Order #1 for board approval. The project retention will be provided to the contractor after 35 days from the filing of the Notice of Completion with the County Recorder’s Office.
XIII. BOARD POLICY
a. FIRST READING OF BP AND AR 5111 – ADMISSION – AND AR 5111.1 – DISTRICT RESIDENCY (D) (V)

Current legislation changes the admission date for Kindergarten. These changes and additions to Board Policy and Administrative Regulations reflect current legislation.
XIV. PROFESSIONAL AND OFFICIAL BUSINESS
a. APPROVAL OF SUPERINTENDENT’S ADVISORY COMMITTEES (D) (V)

XV. DISCUSSION ON ITEMS REQUESTED BY BOARD MEMBERS
a. PERSIAN NEW YEAR POSTER (Mr. Hall) (D)

b. GATE PROGRAM UPDATE (Dr. Goldberg) (D)

c. READING SPECIALISTS (Mrs. Korbatov) (D)

XVI. OLD BUSINESS ITEMS
a. Professional Development funds from PTA 50K (Mrs. Korbatov) (D)

Direction: Staff will give an update on total money spent from PTA Council donations for Professional Development at the May 22, 2012 Board Meeting.
b. PSAT Exams in 10th & 11th Grade (Dr. Goldberg) (D)

Direction: Staff will come back to the Board by March 13 with a plan and ask the Board for formal direction on offering all of our 10th and 11th grade students the PSAT at no cost.
c. BV KINDERGARTEN SHADE STRUCTURE (Mr. Margo) (D)

This item is being brought to the FAC on February 23, 2012. Update to the Board-March 13, 2012.
XVII. PARKING LOT
a. 1. Zero

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