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I.
OPEN SESSION-5:30 P.M.
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II.
PUBLIC COMMENT
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III.
CLOSED SESSION-5:30 P.M.
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a. Recommendation of Expulsion of Student #12424
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b. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION (3 cases)
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c. CONFERENCE WITH
LEGAL COUNSEL-EXISTING LITIGATION (Subdivision (a) of Section 54956.9)
Case Names: Student #13348 and Student #13423
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d. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
(D) (V)
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e. PUBLIC EMPLOYEE APPOINTMENT
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Title:
High School Assistant Principal; Beverly Vista Principal; M & O
Reorganization; HS TOSA
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f. CONFERENCE WITH LABOR NEGOTIATORS
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Agency Representative: Dawnalyn Murakawa-Leopard
Employee Organizations: BHEA Certificated, BHEA-IA, BHEA-OTBS, CSEA
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IV.
OPEN SESSION-CALL TO ORDER-FLAG SALUTE
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V.
APPROVAL OF THE AGENDA
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VI.
REPORT OF CLOSED SESSION ACTION
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VII.
AGENDA HEARING PERIOD/ADDRESSING THE BOARD
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VIII.
REPORTS
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a. PTA REPORT-HAWTHORNE
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b. SUPERINTENDENT'S REPORT
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c. STUDENT BOARD MEMBER REPORT
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IX.
CONSENT CALENDAR*
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a. APPROVAL OF REGULAR BOARD MEETING MINUTES-JANUARY 10, 2012 (Revised)
(C)
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Per Mr.
Margo-the word "original" was added to the minutes under Human Resources
C. Approval to Hire Intramural Coaches. The revised minutes read: A
conversation was held about the intramural coaches. Mr. Hall and Mr.
Manaster took back their original motion. The Board unanimously voted
to table this item and bring it back at a future Board meeting.
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b. APPROVAL OF REGULAR BOARD MEETING MINUTES-JANUARY 24, 2012
(C)
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c. APPROVAL OF SPECIAL BOARD MEETING MINUTES-JANUARY 31, 2012
(C)
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d. BHHS OUT-OF-COUNTY
ACTIVITY: WATCHTOWER YEARBOOK, JEA/NSPA CONFERENCE; APRIL 12-15, 2012,
SEATTLE, WASHINGTON
(C)
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e. BEVERLY VISTA
OUT-OF-COUNTY ACTIVITY: OAKE NATIONAL CONFERENCE, MARCH 14-16, 2012;
PHOENIX, ARIZONA
(C)
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f. BHHS OUT-OF-COUNTY
ACTIVITY: MADRIGAL SINGERS TO COMPETE IN A MUSIC FESTIVAL IN HONOLULU,
HAWAII; APRIL 11-16, 2012
(C)
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g. BHHS OUT-OF-COUNTY
ACTIVITY: ROBOTICS CHAMPIONSHIP COMPETITION; APRIL 24 - 29, 2012; ST.
LOUIS, MISSOURI
(C)
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h. APPROVAL OF
PROFESSIONAL SERVICES AGREEMENTS (2 Agreements and 1 Supplemental Work
Authorization)
(C)
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Over the
course of the year, the District requires the services of consultants
who provide a variety of services to the district under professional
services agreements. At this time, the Board is asked to approve an
agreement for the following services: Transition Services and an
Independent Educational Evaluation. The Board is also asked to approve
an extra work authorization in connection with a previous agreement for
BHHS Spring Musical Choreography Services.
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i. CLASSIFIED PERSONNEL REPORT - A
(C)
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Throughout the year there are changes to employee status due to many
situations which include separations in employment, hiring of new staff,
and changes in current status. It is the charge of the Human Resources
Department to ensure the appropriate staffing of the schools. The
individuals included on this report have completed all hiring process
and are ready to begin their employment with the Beverly Hills Unified
School District should the Board approve their hiring. All positions
are already included within the Board's approved budget, fall within
restricted categorical funding categories, and/or are legally or
contractually required positions.
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j. CLASSIFIED PERSONNEL REPORT - B
(C)
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Throughout the year there are changes to employee status due to many
situations which include separations in employment, hiring of new staff,
and changes in current status. All positions are already included
within the Board's approved budget, fall within restricted categorical
funding categories, and/or are legally or contractually required
positions.
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k. APPROVAL FOR ADMINISTRATION OF THE CALIFORNIA HEALTHY KIDS SURVEY
(C)
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The
California Healthy Kids Survey (CHKS) is a comprehensive youth health
risk and resilience data collection service for local educational
agencies (LEAs) sponsored by the California Department of Education
(CDE). The results are used to assess student health-related behaviors
and to improve health and prevention programs. The results meet the
requirements of the federal Safe and Drug Free Schools and Communities
Act (Title IV). Title IV is a federal program providing funding to
local educational agencies to prevent violence in and around schools; to
prevent the illegal use of alcohol, tobacco and drugs; and to foster a
safe and drug free learning environment that supports academic
achievement.
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l. APPROVAL OF THREE
ADDITIONAL MASTER CONTRACTS NONPUBLIC SCHOOLS AND AGENCIES FOR 2011-2012
FISCAL YEAR
(C)
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Education Code section 56365 indicates that the local educational agency
(LEA) may under contract have services provided by nonpublic schools
and/or agencies if no appropriate public education program is available.
The term of the Master Contract shall be from July 1 through June 30
(Title 5 California Code of Regulations section 3062(a)) unless
otherwise stated. Neither the CONTRACTOR (nonpublic school or agency)
nor the LEA is required to renew this Master Contract in subsequent
contract years. However, the parties acknowledge that any subsequent
Master Contract is to be re-negotiated prior to June 30. In the event
the contract is not renegotiated by June 30th, an interim contract may
be made available as mutually agreed upon for up to 90 days from July 1
of the new fiscal year. (Title 5 California Code of Regulations section
3062(d)) No Master Contract will be offered unless and until all of
the contracting requirements have been satisfied. The offer of a Master
Contract to a CONTRACTOR is at the sole discretion of the LEA.
The Master Contract includes the LEA policies and procedures and any
subsequent Individual Services Agreement (ISA). The Master Contract
supersedes any prior or contemporaneous written or oral understanding or
agreement. The Master Contract may be amended only by written
amendment executed by both parties.
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m. ACCEPTANCE OF FURNITURE DONATION FOR BEVERLY VISTA SCHOOL
(C)
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Pursuant
to Board Policy 3290, the site administrator must review each donation
for conformance with board goals and objectives and how they will
enhance the programs at the specific schools prior to submitting for
board approval. Mrs. Stern, Beverly Vista School Principal, has
notified the Business Office that the furniture gift of two
entertainment units, two large file cabinets and a bookshelf would meet
the needs of the school and are appropriate for her campus.
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n. APPROVAL OF WARRANT REGISTER #12 11/12
(C)
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Pursuant
to Education Code 42630 et al, the district has issued warrants for
salary, benefits, and voluntary deductions as well as payments for goods
and services from approved purchase orders and / or contracts. Each
warrant has been reviewed for proper documentation and is in accordance
with the Education Code, Public Contract Code, and Board Policy.
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o. RATIFICATION OF PURCHASE ORDERS #12 11/12
(C)
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The
purchase orders have been issued for supplies, services, and equipment
according to Board Policy, Education Code, and Public Contract code.
Each purchase order was reviewed for funding availability as well as
quality and price.
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p. CASH COLLECTION REPORT #12 FOR 11-12
(C)
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The
district has received cash during the period of January 19, 2012 through
February 7, 2012. A detailed list has been included as part of this
agenda item to reflect what cash has been collected by the district.
Cash collected is available for board approved expenditures and is
tracked by type and source.
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q. CONTRACT RENEWAL: CARE VAN COMPANY
(C)
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A bid
for Pupil Transportation for Special Education was competitively bid for
the 2010-2011 school year (Bid # 09-10/004). There is a renewal clause
in this bid that allows the District the option to renew in subsequent
years (maximum five years per Education Code 39803). It was determined
that our current vendors provide the lowest cost while continuing to
meet District needs. Service and scheduling were to the District’s
standards.
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r. CONTRACT RENEWAL:
TUMBLEWEED TRANSPORTATION AND FOUR WINDS DAY CAMP
(C)
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A bid
for Pupil Transportation for Field Trips and Athletic Events was
competitively bid for the 2010-2011 school year (Bid # 09-10/003).
There is a renewal clause in this bid that allows the District the
option to renew in subsequent years (maximum five years per Education
Code 39803). It was determined that our current vendors provide the
lowest cost while continuing to meet District needs. Our primary vendor
for field trips is Tumbleweed Transportation and the secondary is Four
Winds Day Camp.
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s. APPROVAL OF ADDENDUM
TO EXTEND CONTRACT - EXECUTIVE DIRECTOR, BUDGET AND FOOD SERVICES
(C)
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The
current contract for the Executive Director of Budget and Food Services
expires on June 30, 2012. This addendum will extend the contract and
establish a new ending date of September 30, 2014.
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X.
CURRICULUM
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a. TRANSITIONAL KINDERGARTEN
(D) (V)
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Current
law changes enrollment eligibility for kindergarten from children who
will be five years of age by December 2, 2012, to children who will be
five years of age by November 1, 2012, and requires Transitional
Kindergarten for students whose birth dates are between November 2 and
December 2. The Governor's current budget proposal would eliminate the
Transitional Kindergarten requirement while retaining the change of
date. While the budget is not likely to be approved for several months,
parents are currently making plans for their children for next year.
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XI.
HUMAN RESOURCES
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a. CERTIFICATED PERSONNEL REPORT - A
(D) (V)
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Throughout the year there are changes to employee status due to many
situations which include separations in employment, hiring of new staff,
and changes in current status. It is the charge of the Human Resources
Department to ensure the appropriate staffing of the schools. The
individuals included on this report have completed all hiring processes
and are ready to begin their employment with the Beverly Hills Unified
School District should the Board approve their hiring. All individuals
are appropriately credentialled for the assignments for which they are
being hired, and all positions are already included within the Board's
approved budget, fall within restricted categorical funding categories,
and/or are legally or contractually required positions.
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b. CERTIFICATED PERSONNEL REPORT - B
(D) (V)
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Throughout the year there are changes to employee status due to many
situations which include separations in employment, hiring of new staff,
and changes in current status. It is the charge of the Human Resources
Department to ensure the appropriate staffing of the schools. All
individuals are appropriately credentialled for the assignments for
which they are being hired, and all positions are already included
within the Board's approved budget, fall within restricted categorical
funding categories, and/or are legally or contractually required
positions.
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c. APPROVAL TO REPLACE INSTRUCTIONAL ASSISTANT
(D) (V)
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An
instructional assistant at Beverly Vista has resigned her position. The
instructional assistant position is necessary to meet the requirements
of students' Individualized Educational Programs.
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d. APPROVAL OF RESOLUTION REGARDING LAYOFF OF CLASSIFIED PERSONNEL
(D) (V)
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As a
result of the District's withdrawal from the National School Lunch
Program, and after an in-depth analysis of budgetary issues and the
needs of the district, it has been determined that a classified position
in the Food Services department should be eliminated or reduced due to
lack of work and/or funds.
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e. BEVERLY HILLS HIGH SCHOOL STAFFING
(D) (V)
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Due to
new student enrollment and changes in course enrollment, there are
courses at the high school that are both over-subscribed and
under-subscribed.
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f. MIDDLE SCHOOL STAFFING
(D) (V)
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The
Board of Education has given direction to staff to present for their
consideration information about any class sizes that rise above 32
students per section.
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XII.
BUSINESS AND FINANCE
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a. 2002 GENERAL OBLIGATION BOND REFINANCE
(D)
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Keygent
LLC presented a 2002 GO bond refinancing proposal to the District
Finance Committee at their February 6th, 2012 meeting. The District
Finance Committee unanimously supported the bond refinance program. The
proposed refinance would lower the debt service on this bond program by
approximately 2.4M (from 71M to 68.6M) and lower the tax rate to the
residents of Beverly Hills by approxmiately $0.75 per 100k. The
District staff is requesting Board direction in order to proceed with
the 2002 GO Bond refinance. A resolution would be brought forth at the
February 28th Board of Education meeting in order for the district to
formally implement the program. A presentation including the timeline
is attached.
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XIII.
PLANNING AND FACILITIES
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a. Approval - Start the
Bid Process to Replace and Repair the Existing Swim/Gym Lighting System
(D) (V)
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The
existing light fixtures and its associated ballasts in the Swim/Gym
Building are in need of replacement and repair. These repairs are
necessary to provide the required lighting to support the programs at
this facility. It is the recommendation of the Facility Advisory
Committee (FAC) to proceed with this replacement and repair so that
sufficient lighting can be provided. The FAC also recommends that a
complete redesign of the lighting system be included in the plans as
part of the modernization of the high school. The expected
rough-order-of-magnitude cost for this project to include the
scaffolding necessary to affect repairs is approximately $25,000.
Recommend approval.
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b. Discussion - Shade Structures District Wide
(D)
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The
Facility Advisory Committee (FAC) recommends that "Shade Structures" for
each of our school sites will be part of the planning as the
modernization for each site is scheduled. If the preparation of these
plans are done now prior to the modernization of the sites, it will
trigger several DSA requirements with access and structural that will be
looked at during modernization. As far as the Beverly Vista School
site, since there is limited modernization being done at this school the
FAC recommends that this can be a separate project that is in line with
the availability of Measure E funds and construction timeline for
Beverly Vista.
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c. Approval - Notice of
Completion to be Filed for JR Universal, Inc., on the Completed
Sidewalk Repairs at the El Rodeo School Site.
(D) (V)
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On
November 22, 2011 the Board of Education approved the contract with JR
Universal Construction, Inc. to perform concrete walkway repairs at El
Rodeo School. The work is completed with zero change orders and Staff is
recommending that a Notice of Completion be filed with the LA County
Recorder’s office in accordance with Public Contract Code, section 9203.
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d. Approval - Beverly Vista Auditorium Sound System
(D) (V)
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On
September 13, 2011 the Board of Education approved the assessment of the
Beverly Vista Auditorium Sound System. After several meeting with the
site, staff and consultant the assessment is completed. The attached
agreement includes a not-to-exceed amount of $4,475.00 for the services
rendered on the assessment of sound equipment needed for the Beverly
Vista Auditorium. The design phase begins pending approval of the board
to move forward with this project. When the design phase is completed
and prior to bidding this project, the scope of work and estimate will
be brought back to the board for approval. The auditorium sound system
was omitted from the previous modernization of auditoriums that included
the Horace Mann and El Rodeo school sites. Beverly Vista is presently
renting a makeshift public announcing system that is inadequate for
their instructional use.
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e. Approval - Beverly
High School Locker Room Boilers Replacement (Boys and Girls Lockerroom).
(D) (V)
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The
existing LOCHINVAR 1255 Boiler in the Boy's locker room is beyond repair
and the Girl's locker room boiler will soon follow. The systems are
rusted out and leaking with replacement parts very difficult to find.
According to the manufacturer, the replacement parts are old and not
available in stock. New parts will have to be manufactured from
scratch. The replacement cost to repair is as close to the estimated
cost of replacement. Staff is recommending starting the bidding process
for removal, replacement and properly disposing of the removed unit.
The piping and control systems will have to be replaced as well and
will be part of scope of work. The estimated cost of replacement for
both boilers is approximately $40,000. Staff will bring back for board
approval prior to awarding to the contract.
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f. Approval - Hawthorne
School Soils Removal Monitoring and Specifications Preparation to Bid
with EAI, Inc.
(D) (V)
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On
January 24, 2012 the Board of Education approved the start of the bid
process to remove the contaminated soil at the Hawthorne School site.
This is the first of this process and being brought forward to the board
for approval to contract with the district's RFQ selected Hazardous
Material/ CEQA Consulting firm, EAI, Inc. This firm will provide the
service to identify the scope of the contamination, write the
removal/remediation scope of work and provide the monitoring during the
removal process, at a not to exceed cost of $3,500.00. The attach
contract of services is provided to the board recommending approval.
When the bid process is completed and the hazardous material removal
firm is selected, the contract will be brought back to the board for
approval. The attached contract format has been reviewed by legal
counsel.
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g. Approval - Contract
of Services with EAI, Inc.,for Hazardous Material Removal Consulting
Services for the Horace Mann School Site Modernization Project.
(D) (V)
|
The
first phase of Horace Mann Measure E Modernization (Auditorium
Modernization) Project is at DSA and is on time to start construction in
the Summer of 2012. This contract with EAI, Inc. is to provide the
consulting services for the removal of the hazardous material contained
in the auditorium prior to the start of construction. The cost for this
service is a not-to-exceed amount of $37,125.00.
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XIV.
BOARD POLICY
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a. FIRST READING OF BP
AND AR 5111 - ADMISSION - AND AR 5111.1 - DISTRICT RESIDENCY
(D) (V)
|
Current
legislation changes the admission date for Kindergarten. These changes
and additions to Board Policy and Administrative Regulations reflect
current legislation.
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XV.
PROFESSIONAL AND OFFICIAL BUSINESS
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a. APPROVAL OF
RESOLUTION #2011-2012-013-Regarding Assembly Bill AB 1444(Feuer)
(D) (V)
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b. SELECTION OF
CANDIDATES FOR THE CALIFORNIA SCHOOL BOARDS ASSOCIATION (CSBA) DELEGATE
ASSEMBLY
(D) (V)
|
We have
received a ballot from the California School Board Association (CSBA)
for the election of representatives to CSBA's Delegate Assembly. We are
in Region 24. There are eight vacancies as indicated on the ballot.
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XVI.
DISCUSSION ON ITEMS REQUESTED BY BOARD MEMBERS
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a. Improved
articulation between department chairs and grade level leaders at all
five sites (Mr. Manaster)
(D)
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b. Supporting the Flipped Classroom in the Schools (Mr. Hall)
(D)
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XVII.
OLD BUSINESS ITEMS
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a. Professional Development funds from PTA 50K (Mrs. Korbatov)
(D)
|
Direction: Staff will give an update on total money spent from PTA
Council donations for Professional Development at the May 22, 2012 Board
Meeting.
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b. Assembly Bill: AB 1444(Feuer) (Dr. Goldberg)
(D)
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Resolution 2011-2012-013 presented to the Board on Febraury 14, 2012.
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c. PSAT Exams in 10th & 11th Grade (Dr. Goldberg)
(D)
|
Direction: Staff will come back to the Board by March 13 with a plan and
ask the Board for formal direction on offering all of our 10th and 11th
grade students the PSAT at no cost.
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d. SEISMIC RETROFITTING AT ER AND BHHS (Mr. Hall)
(D)
|
Future
Bond Sales schedule was reviewed by the District Finance Committee on
February 6, 2012.
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e. TRAINING OF PLAYGROUND AIDES AND EQUIPMENT NEEDS (Mr. Manaster)
(D)
|
This
item will be brought back to the Board by February 28, 2012.
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f. BV KINDERGARTEN SHADE STRUCTURE (Mr. Margo)
(D)
|
This
item presented to the Board for discussion on February 14, 2012.
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XVIII.
PARKING LOT
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a. 1. Zero Based/Priority Budgeting (Dr. Goldberg)
2. Director of College Admissions (Dr. Goldberg)
3. G.A.T.E. Program (Dr. Goldberg)
4. District-wide security plan including a SRO level presence (Mr. Manaster)
5. Two reading specialists at our four K-8's (Mrs. Korbatov)
6. Dedicated Middle School Social Studies and Science positions for each 6-8th (Mr. Margo)
7. Coordination of academic calendar and co-curricular/extracurricular trips/events (Dr. Goldberg)
8. Technology in classrooms (Mrs. Korbatov)
9. Persian New Year Celebration (Mr. Hall)
(D)
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XIX.
COMMUNICATION FROM THE BOARD MEMBERS
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XX.
FUTURE BOARD MEETINGS
|
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a. BOARD STUDY
SESSION-DISTRICT MASTER PLAN UPDATE AND HORACE MANN & HAWTHORNE
CONSTRUCTION UPDATE-FEBRUARY 28, 2012 AT 4:00 PM - DISTRICT OFFICE BOARD
ROOM
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b. REGULAR BOARD
MEETING-TUESDAY, FEBRUARY 28, 2012-7:00 PM-SALTER FAMILY THEATRE,
BEVERLY HILLS HIGH SCHOOL
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c. REGULAR BOARD
MEETING-TUESDAY, MARCH 13, 2012-7:00 PM-SALTER FAMILY THEATRE, BEVERLY
HILLS HIGH SCHOOL
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XXI.
ADJOURNMENT
|
